How to Organise an Informal Meeting with Clients

When organizing a meeting there are many things that have to be looked into, the location being one. It is important that you find a place where the attendees of the meeting will feel comfortable as this would make the meeting a success.


Out of the Office

Being in the office day in and day out can be somewhat dull. Therefore if you are organizing a meeting it would be beneficial to you and your clients if you were to organize a meeting outside the office premises. This could make your client feel relaxed and comfortable and could prepare them to approach the meeting with an open mind. When preparing for a meeting especially one outside the office, it is important that you pick the right location and plan every detail perfectly.

Know Your Clients

If you want to impress your clients you first have to know your clients or do a background check on them to know what they like and do not like. If your client is someone who likes the outdoors and enjoys getting fresh air then planning a meeting on a boat out at sea would be a good way to impress the client. It is important that you get to know your client first because for instance if you plan a meeting out at sea with a client who gets seasick then the meeting would not be successful.

Out At Sea

If you want to escape the realities of the office and you want to impress for clients one option can be to take them out to sea. You can search for executive meeting boat hire Sydney online and this could provide you with a list of options on how you can plan a meeting on a boat.


Planning a meeting on a boat may be more affordable than organizing a meeting at a hotel. However it is best to have a budget as then it will be less likely that you will overspend. Although you may want to impress the attendees it is important that you remember not to overspend on just one meeting.

A Distraction

Having a meeting on a boat out at sea may distract the attendees from reality given them a chance to relax and unwind. This could be beneficial as when the meeting begins they will likely be well rested and focused.

Have a Backup

Especially something as important as the business meeting is not something that can be cancelled or postponed therefore in the event things do not go according to plan it is important that you have a backup plan. The weather can be very unpredictable therefore especially if you are planning a meeting on a boat out at sea it is important to have a backup plan because on the day of the meeting if the weather is bad then you will not be able to carry out the meeting as planned. This could be detrimental to you as the client may view you as unprepared which may result in you losing the client.


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